Rental Handover Protocol

Why the handover protocol matters

The handover protocol is the most important document for a landlord right after the lease itself. It captures the exact condition of the apartment and meter readings at handover - enabling fair determination at lease end of what is normal wear, what is tenant damage, and what the actual utility consumption is.

Without a protocol it is hard to prove the condition at handover. This usually leads to disputes over deposit refunds - the tenant claims damage pre-existed, the landlord says the opposite. The court has nothing to base a decision on.

Recommendation: Always add photos (typically 20-40), archive them with the protocol. Sign in two copies, one for each party. At the end of tenancy, do a second protocol with the same items.

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