Software for Management Companies & Professional Property Managers

How it works

Why management companies are switching to Grento

Management companies in the Czech Republic face increasing demands from property owners for transparency, speed, and professionalism. Owners want real-time overview of their properties, tenant payment status, and payout timing. At the same time, administration associated with managing tens or hundreds of units for different clients is growing.

Grento solves this problem from the ground up. As the only Czech software, it offers a full-featured owner portal where each client sees exactly what they need: yields from their properties, current tenant payment status, underpayment overview, transaction history, and planned payouts. The management company no longer needs to regularly send overview emails or call owners asking whether the tenant paid.

The key feature is the owner payout system. The manager simply plans a payout, marks it as sent after bank transfer, and subsequently matches it with the bank transaction. The entire workflow is transparent and the owner sees the status of each payout in their portal in real time. This eliminates misunderstandings and builds trust between the manager and the owner.

Managing dozens of owners without chaos

One of the biggest problems for management companies is separating data and finances of individual owners. When managing properties for 20 or 50 clients, it must be absolutely clear which income belongs to which owner, what the costs are, and how much the company gets in commission. Grento solves this through organizational structure where each owner has their properties, tenants, contracts, and financial overviews separated from others.

The manager has access to all data through a central dashboard, but owners see only their properties. This ensures data security and comfort for the manager who doesn't need to switch between accounts or filter data manually. Contract tracking with owners (management contracts) is directly in the system, including commission tracking, validity terms, and automatic expiration alerts.

For management companies that also manage HOAs or housing cooperatives, Grento offers a complete module with owner unit tracking, co-ownership shares, repair fund, and service settlement. All in one system without needing to combine multiple applications.

Automation that changes the game

Management companies spend dozens of hours monthly on routine administration: checking bank statements, matching payments, sending reminders, preparing owner documents. Grento automates most of these processes. Unique payment matching via email works simply: the bank sends incoming payment notifications to a special email address and the system automatically recognizes which tenant the payment came from and assigns it to the correct contract.

The AI assistant is another tool that saves time. Instead of browsing dozens of screens and filtering data, the manager simply asks: 'Which tenants of Mr. Novak have underpayment?' or 'What is the total yield of client XY portfolio for the last quarter?' AI searches the data and answers within seconds. For management companies with dozens of clients, this is a significant time saving.

Automatic rent invoices, reminders for overdue amounts, meter inspection reminders, lease expiration alerts - all this runs in the background and the manager only learns about things requiring their attention. The system thus works as a digital assistant that never forgets.

Professional presentation to clients

In the competitive environment of management companies, professional appearance is key to acquiring and retaining clients. Grento helps management companies present themselves professionally through the owner portal, where clients see their properties in a clear interface with graphs, tables, and detailed overviews.

When a potential client considers entrusting property management to your company, the ability to show them a modern portal with transparent yield, payment, and payout overview can be a decisive factor. Owners appreciate not having to wait for monthly reports but being able to check the current status of their properties anytime.

E-signatures for contracts, digital handover protocols, and online tenant communication complete the image of a modern management company that keeps up with the times. For owners, it is a signal that their properties are in the hands of professionals who use the most modern technologies.

Switching to Grento: Easier than you expect

Many management companies postpone switching to new software out of fear of complex data migration and operational disruption. With Grento, the transition is simple and painless. Properties, owners, tenants, and contracts can be entered within a few hours. Thanks to the clear interface and intuitive design, every team member can work with the system without lengthy training.

The system is cloud-based, meaning you don't need to install any software, buy servers, or handle updates. Just a web browser and internet connection. All team members have access from any device, whether in the office, on property inspection, or traveling.

Grento grows with your company. Whether you currently manage 50 or 500 units, the system handles any volume without performance loss. And thanks to continuous updates, you always have access to the latest features and improvements reflecting the needs of the Czech market and legislation.

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